Empowering Virtual Collaboration for a Digital Workforce

Posted by on March 31, 2020

Collaboration Is Key to Digital Transformation

As more and more companies move toward flexible work environments, and more employees work from home, virtual collaboration becomes the essential link of a productive organization. By empowering remote collaboration, companies can create a strong chain that binds a dispersed workforce together. 

Without collaboration, companies suffer. Isolation fuels siloed information, disparate systems, and manual or broken processes. In a survey conducted by Lawless Research for Cherwell, 43 percent of more than 1,000 respondents said they spend at least half of their workday on manual processes. This can slow or even break the chain, creating organizational chaos, which can result in slow-moving teams and lack of progress. 

Companies searching for digital transformation success need to implement ways to maximize collaboration for better cross-departmental integration. When collaboration occurs seamlessly, teams accelerate, projects move forward, and the organization as a whole wins. 

The easiest and most effective way to implement and standardize collaboration in a company is through collaborative technologies. These best-practice tools put access to information right at the fingertips of your employees, when and where they need it most. These tools also help to foster community among your employees, regardless if they work next to each other or across the world. 

5 Reasons Why Digital Transformation Needs Collaborative Technology

1. Breaks Down Departmental Walls: The average company's workforce comprises 25 percent or more remote workers. With recent events, that percentage is likely higher, making it easier than ever for departments, and even individual workers, to become siloed. Operating in a vacuum can lead to projects that easily spiral out of control or, worse, don’t happen at all. 

Collaborative technologies, when used properly, can keep everyone and every project on track while keeping the avenues between departments wide open for collaboration. Hurdling walls to reach another department for answers or assistance becomes a non-issue and all departments can work seamlessly together.

2. Improves Communication: Teams typically work well within a department, but lines of communication can quickly break down if no clear process exists for sharing insights, assistance, and information across departments or up and down the hierarchy. Without effective communication and processes in place to support and foster communication, teamwork dissolves. 

According to a survey conducted by Salesforce, 86 percent of employees and executives cite lack of communication or collaboration for workplace failures. Collaborative technology can help solve this quandary. Online tools help teams share files, schedule meetings, chat one-on-one or with an entire team, share timelines, manage projects, and so much more. In addition, it’s been found that businesses with effective communication are more likely to have lower employee turnover. 

3. Reduces Rework: When teams are siloed, rework happens inevitably. Miscommunication about roles and responsibilities, milestone and deadlines, and project deliverables can cause employees to take on more or less of the workload, which can derail a project quickly. 

Collaborative technology can either reduce or eliminate rework when all employees in an organization stay informed. These tools can be used to build project plans and assign tasks and deadlines, keeping everyone on task to drive a project to completion. All employees know exactly who is working on which task, and when that task is due, so rework is dramatically reduced.   

4. Removes Roadblocks: When remote workers need documents or answers and don’t have access to either, productivity stalls, projects become stagnant, and workloads back up. Multiple hours in a day can be wasted when your employees must wait for information.

Using collaborative technologies, documents can be stored in the cloud, giving entire teams access and allowing all members of the team to update documents simultaneously. In addition, these tools keep conversations flowing so every moment of every workday can be utilized effectively. 

5. Increases Productivity: It’s essential to keep your onsite and remote workforce productive. When productivity lags, it can send a ripple of uncertainty throughout your company. One missed deadline can have a domino effect on other dependent tasks and the entire project can go sideways in an instant. 

When onsite workers are asked to make the transition to work remotely, many are not setup at home for this type of transition. Some can become frustrated by not having easy access to the resources they had at the office. When frustrations occur, productivity suffers. 

Collaborative technologies can give your onsite and remote workers the tools and technology they need to be productive, whether at home or in the office. When employees work together as a team regardless of location, productivity can increase as workflows are created and processes are followed, resulting in faster decisions. As a result, employees work smarter, not harder. 

Help your teams work effectively and stay connected through collaborative technologies. When collaboration and cross-departmental integrations work seamlessly, your company can put digital transformation on the track to success.

Speed ahead with our digital transformation guide featuring expert advice: The Fast Track: Speed Ahead with Technology That Streamlines Work & Collaboration.

Get the Guide